AIAutomation
Building Systems: What I Learned in the hard way
Instead of writing another expert guide, I wanted to document my journey building operations and AI systems this year — and the mistakes that taught me the most.
6 min readRead
SAI
Executive assistant
Operations manager
Document controller
SUDHEER
Most executive assistants manage chaos. I build systems that prevent it.
I started where every EA starts — juggling spreadsheets, email threads, and manual trackers. The chaos was the norm. But I noticed something: the same patterns kept breaking. Version conflicts. Missed approvals. Scheduling collisions.
So I started building. First, PowerShell scripts to catch file errors before they reached stakeholders. Then a custom CRM for executive follow-ups. Then ExecOS — a full operations platform that eliminates the fragmentation I used to live with.
Today, I bring that same systems thinking to every engagement. Whether it's managing 20,000+ blueprints with zero version conflicts or building a custom dashboard that saves a team 10+ hours a week — the goal is the same: make the chaos disappear so leadership can focus on what matters.
Available Now
How I Can Help
Fractional Executive Support
Remote EA for founders and startups — calendar, travel, stakeholder coordination without the full-time hire.
Operations Audit
One-week deep dive into your workflows. I deliver a playbook with gaps found, risks ranked, and fixes prioritized.
Custom System Build
Need an ExecOS for your team? I design and build purpose-built tools that eliminate your specific operational chaos.
Skills & Tools
A showcase of my core competencies, the tools I master, and the value I create. Scroll to explore my stack.
Career
Journey
Combining high-level administrative partnership with rigorous document and version control to streamline C-suite operations and safeguard project delivery timelines.
Download Full CVGMR Greenfield Airport
Executive Secretary & Doc Controller
Master Document Register · May 2025 - Mar 2026
STAKEHOLDERS:
GMR LeadershipProject Management TeamsExternal Consultants
TOOLS:
Oracle AconexExcelSharePointWordPowerPoint
CERTS:
Aconex Certified (Oracle University)
- Executive Support: Orchestrated complex calendar management, high-priority meetings, and multi-destination travel logistics for the Chief Development Officer (CDO).
- EDMS Administration: Maintained absolute control over the project's Master Document Register (MDR), managing 20,000+ engineering drawings and records with zero version conflicts.
- Document Compliance: Administered 1,000+ project RFIs, submittals, and engineering transmittals on Oracle Aconex, keeping turnaround times well under project SLA requirements.
Priyanka Saxena Classes
Executive Assistant & Office Manager
Operations & Administration · Dec 2019 - Apr 2025
STAKEHOLDERS:
DirectorAcademic StaffStudentsVendors
TOOLS:
ExcelWordInternal MIS
- Executive Operations: Spearheaded calendar management, high-level correspondence, and drafted strategic executive presentations for the Director.
- Team Leadership: Directed day-to-day office operations and supervised a team of academic assistants, ensuring seamless administrative workflows.
- Process Automation: Redesigned student scheduling and fee collection workflows, reducing outstanding payments and increasing collection efficiency.
Siva Shankar Rao and Co (Tax Consultants)
Accountant
Auditing & Tax Preparation · Aug 2016 - Mar 2018
STAKEHOLDERS:
ClientsVendors
TOOLS:
ExcelTallyTax PreparationGST Return Preparation
- Tax Preparation: Prepared and filed income tax returns for individuals and businesses, ensuring compliance with all statutory requirements.
- Audit Support: Assisted with statutory audits and tax assessments by compiling accurate financial records and documentation.
- Financial Reporting: Prepared client balance sheets, profit & loss statements, and financial reports.
Proof of Work
Results, not resumes
Every number here comes from a real project I shipped. No fluff, no stretch goals — just what happened.
20,000+
Documents Managed
Zero version conflicts across airport capital works.
95%
Fewer Conflicts
Scheduling and version errors eliminated.
10+ hrs
Saved Per Week
Per team member, reclaimed from admin chaos.
100%
Compliance Rate
Across all engineering drawing audits.
Oracle Aconex Certified
Certified by Oracle University — trained in enterprise-grade document control for multi-million dollar infrastructure projects.
500+ RFIs & Submittals Processed
Administered cross-functional document workflows under strict project SLA timelines with zero compliance gaps.
Experiments
Real-world operational highlights demonstrating how I leverage technical workflows, automation, and rigorous systems control.
Insights
Latest from the Blog
Real workflows, real tools, real results — documented from the trenches.
IMPACT
Available Now
Ready to
Support Your
Leadership?
Bring the edge of structured calendar control & strict document compliance to your leadership team. Let's work together to optimize your executive operations and safeguard your files.
I have over 2 years of dedicated experience providing strategic support to directors and C-suite leadership (including the Chief Development Officer at GMR Greenfield Airport). I manage complex calendar systems, protect executive focus, coordinate domestic travel itineraries, and draft high-level corporate presentations.
It gives me a level of organization and precision that sets me apart. Because I am trained in strict document control standards, I ensure that all executive files, board contracts, NDA agreements, and leadership records are perfectly indexed, secured, and audit-ready.
Yes, I am Oracle Aconex Certified by Oracle University. I have 11 months of dedicated infrastructure document control experience, managing a Master Document Register of 20,000+ technical assets with zero version conflicts.
Discretion is my core principle. I strictly enforce digital access protocols on SharePoint and local databases, handle C-suite correspondence with total privacy, and safeguard sensitive data like financial metrics, board details, and strategic contracts.
Yes, I am fully mobile and ready to relocate immediately to corporate headquarters or project site offices, and I am available to start right away.