Sai Sudheer
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Infrastructure Compliance

EDMS Workflow Architecture

Engineered a centralized, compliant document control framework utilizing advanced validation systems and PowerShell automation, securing technical asset integrity for major capital infrastructure works.

Role:Lead Document Controller & Compliance Auditor & Process Specialist
Duration:12 Weeks
Oracle AconexAdvanced ExcelPowerShellData Analytics
EDMS Workflow Architecture

The Challenge

Managing 20,000+ technical drawings in massive airport capital works. Version control errors threatened to delay structural engineering approvals, risking millions in contract penalties.

Objectives

Secure 100% compliance on structural engineering drawings
Automate staging validation for database files
Reduce RFI turnaround delay times
Eliminate database version discrepancies

The Approach

Designed a centralized validation matrix in Oracle Aconex for submittals and transmittals, supplemented by custom PowerShell pre-staging validation utilities and an RFI tracking pipeline.

Tools & Technologies

Oracle Aconex
Advanced Excel
PowerShell
Data Analytics

Implementation Process

1

Operational Audit

Audited existing drawing logs to identify where blueprint version control discrepancies occurred.

2

System Specification

Designed metadata validation matrix schemas for submittals and transmittals in Oracle Aconex.

3

Tool Development

Programmed PowerShell pre-staging scripts to automate file validation before database upload.

4

Pipeline Automation

Created real-time RFI monitoring pipelines to track response times and notify outstanding parties.

Key Features

Aconex Metadata Matrix
PowerShell Staging Utility
Real-time RFI Tracking
Version Control Guardrails
Automated Compliance Auditing
Stakeholder Response Pipeline

Impact Metrics

0Time Saved
0Improvement
0Automation

Results & Outcomes

Achieved 100% compliance across 20,000+ blueprint files.
Reduced RFI turnaround delay times by 40%.
Eliminated version control discrepancies during external audits.

Skills Demonstrated

Document ControlCompliance ManagementProject CoordinationWorkflow AutomationProcess ImprovementReporting & AnalyticsPMO Support

Lessons Learned

Rigorous validation guardrails at the ingestion point are the absolute key to avoiding high-stakes operational compliance errors.

Implementation Playbook

The EDMS Blueprint: Mastering Oracle Aconex & Version Control

Download my step-by-step PDF execution guide to replicate this workflow system in your organization. Includes process mapping, templates, and setup commands.

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